Christmas is a great time of year for your gym to be creating meaningful connections, not only with your members but also with their friends and family.

A well organised Christmas party will create exciting opportunities for your members to invite the people closest to them and to spread your gym’s festive buzz out into the community.

In this month’s release of Gym Design we are releasing design templates to promote and run your own Christmas Party. As part of our Website + Marketing package our clients receive the following designs customized to their brand and content:

1. A3 Print Ready Poster
2. A4 Print Ready Poster
3. A5 Print Ready Poster
4. Web Optimized Flyer (For use in emails and on the web)
5. Facebook Event Banner
6. Social Media Image

You will also receive the following content to help you promote the event:

• Sample text for the flyer design
• Facebook page post template – for promoting the event on your Facebook page.
• Facebook group post template – for promoting the event in your member Facebook group.
• EDM (electronic direct mail) e-mail template – for emailing out to your members

Here’s what it will look like:

Here’s how to run the event:

There are lots of ways you could celebrate Christmas at your gym, but here’s a few ideas on how a successful Santa party could go down:

• Have a Santa Dress code for all workouts on the day of the Christmas Party.
• Book out your own section of a pub or restaurant and have a Santa themed dinner party that night.
• Give out awards to members for their achievements over the last 12 months. To name a few, some of the awards you might consider are; most improved, most WOD’s completed for the year, loudest supporter, and a ‘heart-of-the-box’ award (for that one member who always invites their friends).
• If it’s appropriate you could also include more humous awards like one for the member who always leaves equipment out or for the member who farted whilst hitting their back squat PR. Be imaginative and have some fun.
• You could also organise a secret santa where your members all pick a name from the hat and buy a gift for one gym member. Set a spending limit of say $20 and keep it secret!

Promoting the event:

When it comes to promoting a Christmas party the key is to start early. Everyone’s busy leading up to Christmas with shopping, family stuff and a billion other Christmas engagements to juggle. So, if you want to be prioritised, then prioritise getting this out to your people early. To get your event promoted here’s what we recommend:

1. Book the venue to secure a date
2. Create a budget to set the cost of the event
3. Write the content you need for the flyer
4. Get the flyer designed by our design team here at WodSites
5. If you are handling payments for the event then set up a payment form on your website and test it thoroughly. If you would prefer to run your event through a third party application like Eventbrite, then create an account with them and set up your event registration link.
6. Brief all the coaches on the event so that they can promote it at the start and end of class.
7. Create your Facebook event with all the information including cost, time and booking links for registrations.
8. Post the event in your members Facebook group.
9. Have your coaching staff personally invite every member through the Facebook event.
10. Post the event on Instagram.
11. Send out an email to all your members.
12. Organise printing of your posters and display them at the gym.
13. Organise some small flyers for the members to take home and put on the fridge or to invite family and friends.
    Set tasks to send out reminders of the event as the event gets closer.

Want to use this flyer template?

It’s simple. If you’re a member of the Website + Marketing subscription here at WodSites then all you need to do is click the button below to download the Word Document, complete the content in the document and email it to us at [email protected]. We’ll edit up the flyer for you and send it back to you within a week.